1.0
Purpose
College of Saint Mary's (CSM) intentions
for publishing an Acceptable Use Policy are not to impose restrictions that are
contrary to CSM's established culture of openness, trust and integrity. CSM is
committed to protecting our community from illegal or damaging actions by
individuals, either knowingly or unknowingly.
Because Email services are provided to
Administration, Faculty, Staff and Students in support of the College of Saint
Mary's mission, only CSM Administration, Faculty, Staff, and Students are
allowed to use the CSM Email system. Furthermore,
it is the purpose of this policy to ensure adequate availability of Email
services for all users.
2.0
Scope
This policy covers appropriate use of any
email sent from a CSM email address and applies to all students.
3.0
Policy
3.1
Prohibited Use. The CSM email system shall not to be used
for the creation or distribution of any disruptive, pornographic or offensive
messages, including offensive comments about race, gender, disabilities, age,
sexual orientation, religious beliefs and practice, political beliefs, or
national origin. Students who receive any emails with this content from any CSM
student or employee should report the matter to the Information Services department
immediately.
The lists below are by no means
exhaustive, but attempt to provide a framework for activities which fall into
the category of unacceptable use of the Email system.
1.
Introduction of malicious programs into
the network or server.
2.
The use of the Email system shall not
result in financial gain for the student.
- Sending
unsolicited email messages, including the sending of "junk mail"
or other advertising material to individuals who did not specifically
request such material (email spam).
- Unauthorized
use, or forging, of email header information.
- Solicitation
of email for any other email address, other than that of the poster's
account, with the intent to harass or to collect replies.
- Creating
or forwarding "chain letters", "Ponzi" or other
"pyramid" schemes of any type.
3.2
Monitoring
CSM students shall have no expectation of
privacy in anything they store, send or receive on the CSM email system. College
of Saint Mary may monitor messages without prior notice. CSM is not obliged to
monitor email messages.
3.3
Retention
Email accounts will remain active up to 30
days following separation, or graduation from College of Saint Mary.
3.4
Storage Limits
It is the student's responsibility to
check her CSM Email account on a regular basis.
It is also the student's responsibility to regularly maintain her
mailbox size and stay below the mailbox limit of 30 MB. Exceeding this soft storage limit will result
in an inability to send messages from the account. A warning is provided to the student prior to
reaching this mailbox limit. A hard
limit will be placed at 100 MB.
Exceeding this hard limit will result in an inability to send or receive
messages using this account.
3.5
Use of Distribution Lists
Various Email groups have been established
that allow for easy communications to large groups of Email users. Students shall not be permitted to contact such
groups unless official college business requires it.
Furthermore, student email groups shall be
separated so there is a group for Omaha students, one for Lincoln students, and
one for all CSM students. Access to the
"All CSM Students" email group should be limited to College departments and
emails sent to this group should fall into one of the following two categories
of official College business:
1.
Announcements about CSM activities and
events that would be of interest to all students (Omaha and Lincoln)
2.
CSM-related information, such as billing,
financial and registration deadlines that pertain to both Omaha and Lincoln
students.
Access to the "All Omaha students" group
and the "All Lincoln students" group should not be restricted. However emails sent to these groups should
not be used for soliciting or offers to sell, lease, or purchase personal
items. In addition, emails sent to these
groups should fall into one of the following two categories of official College
business:
1.
Announcements about College activities and
events that would be of interest to students at the Omaha or Lincoln campus
2.
College-related information, such as
billing, financial and registration deadlines that pertains to students at the
Omaha or Lincoln campus
3.6
Passwords
It is the student's responsibility to
protect her password. If a password is
forgotten or a student believes that the account may have been compromised, she
may contact the IS Department to have the password changed. The student must supply proof of identity
before a password will be changed. The
proof of identity may be a photo ID supplied in person, or if over the
telephone, information such as the student's Power Campus ID, birth date, etc,
may be required before the password is reset.
The student may also change her password while logged onto a network
PC. See a member of the IS Department
for assistance.
3.7
Communication
This policy and any revisions thereof will
be communicated to all new students in an Email upon creation of the user's
account. Additionally, at the beginning
of each semester, an Email will be sent to all students accounts.
4.0
Enforcement
Any student found to have violated this
policy may be subject to disciplinary action, up to and including revocation of
CSM Email rights.
5.0
Definitions
Term Definition
Email The electronic transmission
of information through a mail protocol such as SMTP, MAPI, IMAP, etc. Typical
email clients include Microsoft Outlook.
Forwarded email Email resent from an internal network to an outside
point.
Chain
email or letter Email sent to
successive people. Typically the body of
the note has direction to send out multiple copies of the note and promises
good luck or money if the direction is followed.
6.0
Revision History
